In today?s high tech corporate world, teleconferencing
has become one of the most useful tools to facilitate
increased productivity. It is also a very effective
way of alleviating wastage be it time or resources.
Many of us have been at meetings or seminars where we
find ourselves drifting off into our own little world
whether it be through boredom or tiredness. However,
there are several ways to ensure that this kind of
meeting stays on track.
Consider producing an agenda which can be easily
distributed to all parties prior to the conference. In
this way candidates will be more prepared with
suggestions or questions when the meeting commences.
Start on time. Yes, that sounds very simplistic, but
what is the point is saving costs on traveling and
accommodation if you waste everyone?s time who is
attending? Remember the old saying ?time is money? and
try to stay strictly to the timetable.
Make sure everyone dials in on time. Again, no point
in having all those people sitting around just because
of a late phone call.
When it is your turn to speak, state your name so that
your voice will begin to be recognized. People should
be concerned about what you are saying and not wasting
effort trying to figure out who said what!
Above all else, try to get people involved with the
subject matter. It can be difficult to judge how a
meeting is being perceived when you don?t have the
luxury of observing body language.